Build courses together with Team members

Platform7 July 20262 min read

Writing a course is often easier with someone else: one person knows the subject, another spots the gaps in the explanation. The Team plan gives collaborators their own logins in a shared account, so you can work on the same courses without sharing a password.

Three colleagues collaborating around a table with a laptop and notes.

Decide who needs which access

Start with the work each person will do. Someone editing lessons needs different access from someone taking the course. Account roles keep those responsibilities separate:

Owner: manages the account, billing and membership.
Creator: builds and edits course content.
Viewer: views the account without editing its content.
Learner: takes courses with their own progress and answers.

Send an invitation

Invite a colleague by email and choose the appropriate role. They accept the invitation using their own login. Invitations expire if they aren’t accepted, and are tied to the person they were sent to.

If someone leaves, remove their membership from the account. The courses stay in the shared account, and the other members keep their access.

Agree how you’ll work on the course

Shared access is useful, but it doesn’t decide who is doing what. A simple arrangement helps: one person drafts a lesson, another reviews the examples, and someone checks the finished course before publishing.

For a volunteer induction course, that might mean a programme lead checks the facts while a colleague reads it as if they were joining for the first time. Both perspectives can catch things the writer misses.

Keep the first collaboration small

Choose one course and invite the people who need to work on it. Give each person a clear job and review the course together before sharing it with learners. You can build on that arrangement as more people get involved.